Office Operations Coordinator / Bookkeeper
We are partnering with a reputable, locally owned plumbing and heating company with approximately 24 employees. They are seeking a dependable, detail-oriented, and financially minded office professional to support business operations and bookkeeping. This role offers long-term growth into higher-level office and operational functions, making it ideal for someone who enjoys variety, takes initiative, and is eager to learn the business beyond basic clerical work.
Responsibilities
Customer & Office Operations
-
Answer incoming calls and provide professional, friendly customer service
-
Support scheduling, office organization, and paperwork flow
-
Assist with documentation, filing, vendor communication, and supply needs
-
Coordinate with field technicians and internal team members
Financial & Job Administration
-
Maintain QuickBooks (required) for basic bookkeeping functions
-
Support accounts payable, accounts receivable, and vendor records
-
Build and maintain project/job spreadsheets and cost tracking
-
Assist with bid prep, insurance certificates, job costing, and related documentation
-
Learn deeper financial and operational tasks as skills develop
Qualifications and Skills
-
QuickBooks experience (required)
-
Strong Excel or spreadsheet skills; comfortable with numbers
-
Previous office ops, accounting, or administrative experience
-
Reliable, thorough, and proactive — able to work independently once trained
-
Strong communication and teamwork skills
-
Willingness to learn new systems, tasks, and industry processes
Bonus Skills (not required)
-
Experience in plumbing/heating, construction, or trades environment
-
Experience with bids, job costing, or insurance paperwork
Benefits/Compensation
-
Full Time
-
First shift (8am – 4:30pm)
-
$22+/hr based on experience
-
Temp to hire position
-
Weekly pay while employed through Career Concepts
-
Benefits available while employed through Career Concepts
Location
-
Ashville, NY
About Career Concepts Staffing Services, Inc.
Career Concepts is the leading locally owned staffing company in Western Pennsylvania and New York, dedicated to connecting top-tier talent with exceptional opportunities. With a commitment to excellence, innovation, and ongoing growth, we pride ourselves on delivering unparalleled services to our clients and candidates.
