Office Manager
We are seeking an experienced Office Manager / Bookkeeper to handle the day-to-day administrative and bookkeeping needs of a small manufacturing company. The ideal candidate will have strong QuickBooks Desktop experience, a solid understanding of general business and bookkeeping practices, and the ability to work independently while keeping office operations organized and running smoothly.
Responsibilities
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Oversee daily office functions and handle the administrative needs necessary to keep operations running smoothly
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Process employee payroll accurately and on schedule using QuickBooks Desktop
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Manage accounts payable and accounts receivable, including entering and paying bills, recording payments, and maintaining accurate financial records
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Prepare customer invoices, packing slips, and other documentation needed for orders and shipments
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Set up and record new customer orders and maintain accurate order information throughout the process
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Process completed orders for shipment and ensure necessary paperwork is prepared and organized
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Maintain inventory information and assist with related recordkeeping
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Prepare and maintain records needed for tax reporting and other routine bookkeeping functions
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Answer incoming phone calls and communicate professionally with customers, vendors, and coworkers
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Assist management with preparing customer quotes by researching previous jobs, reviewing historical files, and locating relevant pricing, timing, and job information
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Maintain organized electronic and physical files so business and customer information can be easily accessed
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Provide general administrative support and handle additional office responsibilities needed for day-to-day operations
Qualifications and Skills
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Previous bookkeeping, office management, or similar administrative/accounting experience required
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Strong QuickBooks Desktop experience required
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Hands-on experience processing payroll and managing accounts payable and accounts receivable
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Experience with invoicing, billing, and maintaining accurate financial records
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Proficiency with Microsoft Office and general computer systems
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Strong organizational skills with the ability to manage multiple responsibilities independently
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Good overall understanding of basic business and office practices
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Strong attention to detail and accuracy when working with financial and order information
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Professional written and verbal communication skills
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Ability to research previous records and locate information needed to support management
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Manufacturing or similar industry experience is helpful but not required
Benefits/Compensation
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Full Time or Part Time
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First shift (8am – 4pm)
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$19+/hr based on experience
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Temporary position with the potential for long-term employment
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Weekly pay while employed through Career Concepts
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Benefits available while employed through Career Concepts
Location
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Meadville, PA 16335
About Career Concepts Staffing Services, Inc.
Career Concepts is the leading locally owned staffing company in Western Pennsylvania and New York, dedicated to connecting top-tier talent with exceptional opportunities. With a commitment to excellence, innovation, and ongoing growth, we pride ourselves on delivering unparalleled services to our clients and candidates.
