Catholic Administrative Assistant-Vicar General and Clergy Office
Career Concepts is seeking a Catholic Administrative Assistant to support the Vicar General and Clergy Office within a well-established, faith-based organization in Erie. This position serves as a key administrative partner, responsible for managing complex calendars, coordinating high-level events, maintaining sensitive records, and preparing official correspondence. Success in this role requires discretion, initiative, and the ability to prioritize competing demands while maintaining professionalism in a mission-driven environment.
Responsibilities
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Provide high-level, confidential administrative support to executive leadership and clergy office
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Manage complex calendars, schedule meetings, and coordinate internal and external communications
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Coordinate clergy retreats, gatherings, Emmaus events, and other organizational functions, including logistics, materials, and communication
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Prepare formal appointment letters, decrees, official correspondence, and related documentation
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Maintain and update clergy personnel records and databases with accuracy and confidentiality
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Generate reports and assist with data tracking and record management
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Support website content updates and manage email distribution lists
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Organize and maintain filing systems (electronic and paper)
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Serve as a professional liaison to clergy, parish staff, diocesan offices, and visitors
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Assist with special projects and general office operations as assigned
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Ensure strict confidentiality and secure handling of sensitive information
Qualifications and Skills
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Practicing Catholic in good standing required
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Associate degree required; bachelor’s degree preferred
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Minimum of 5 years of administrative experience required (event planning experience strongly preferred)
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Strong written and verbal communication skills
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Advanced proofreading and document formatting abilities
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Highly organized with the ability to manage multiple deadlines
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Demonstrated discretion in handling confidential information
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Experience with Ministry Platform or similar database systems preferred
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Proficiency in Microsoft Office Suite
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Ability to occasionally lift up to 25 lbs.
Benefits/Compensation
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Full Time
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First shift
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$17+/hr based on experience
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Temp to hire position
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Weekly pay while employed through Career Concepts
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Benefits available while employed through Career Concepts
Location
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Erie, PA 16504
About Career Concepts Staffing Services, Inc.
Career Concepts is the leading locally owned staffing company in Western Pennsylvania and New York, dedicated to connecting top-tier talent with exceptional opportunities. With a commitment to excellence, innovation, and ongoing growth, we pride ourselves on delivering unparalleled services to our clients and candidates.
